Paper Submission Guidelines & Journal-Specific Requirements

📑 Paper Submission Guidelines & Journal-Specific Requirements

(INCOFIMS & INCOBIFS 2025)

1 | General Conference Requirements (apply before any journal hand-off)

Step	What the Conference Committee Checks	Acceptance Threshold
Scope fit	Topic matches fisheries / marine / biotechnology / food science tracks	Clear relevance
Template & length	Uses official INCOFIMS/INCOBIFS MS-Word/LaTeX template; ≤ 8,000 words incl. refs	100 % compliance
Originality	Turnitin/iThenticate similarity < 15 % (no overlap with prior pubs or preprints)	Pass/Fail
Ethics statements	Human / animal / GMO approvals & consent documents attached (if applicable)	Mandatory
Data & graph quality	Figures ≥ 600 dpi; tables editable; SI units	Acceptable
English quality	Professional, proof-read; no machine-translation artefacts	Readable

Only papers that pass every item are nominated (≈ 20–30 manuscripts) and forwarded to the partner journals for full peer review.

2 | Journal-Specific Author Guidelines

Follow every rule in the journal link below – formatting, reference style, section order, data availability, etc. Non-compliant files will be returned without review.

Partner Journal	Key Technical Specs	Author-Guideline Link (GFA)
Jurnal Ilmiah Perikanan dan Kelautan (JIPK) (Scopus Q3, Sinta 1)	Word or LaTeX; IMRaD; Vancouver refs; ≤ 6,500 words excl. refs; figure caption ≤ 60 words.	https://e-journal.unair.ac.id/JIPK/about/submissions
Jurnal Riset Akuakultur (JRA) (Sinta 2)	Word (docx); two-column; APA refs; max 8 figs; S.I. units only; Graphical Abstract optional.	https://ejournal-balitbang.kkp.go.id/index.php/jra/about/submissions#authorGuidelines
Journal of Aquaculture & Fish Health (JAFH) (Sinta 2)	Word (docx); two-column; APA refs; max 8 figs; S.I. units only; Graphical Abstract optional.	https://e-journal.unair.ac.id/JAFH/about/submissions
Journal of Aquaculture Science (JoAS) (Sinta 3)	Word; single-column; Harvard refs; 3–6 keywords; supplementary raw data in .xlsx or .csv.	https://e-journal.unair.ac.id/JoAS/about/submissions
Journal of Marine & Coastal Science (JMCS) (Sinta 4)	Word; IMRaD; CSE name-year refs; 5,000-word limit; colour figures accepted free.	https://e-journal.unair.ac.id/JMCS/about/submissions

(Three or more additional Scopus/Sinta journals are under negotiation – updates will appear on the “Publication & Journal Partners” webpage.)

3 | Workflow Summary

• Full paper ➜ Conference OCS (by 25 Aug 2025).
• Internal screening (scope ⇢ plagiarism ⇢ ethics ⇢ template).
• Nomination e-mail tells you which journal to use + its submission code.
• Author uploads to Journal’s OJS using that code and journal guideline (see Publication And Journal Partners).
• Journal peer review → revisions → acceptance/rejection (see Integrated Peer Review Proccess).
• If accepted: pay any APC directly to the journal (see APC table).
• Conference proceedings list only the abstract; the full paper appears in the journal issue.

4 | Quick Author Checklist before Uploading to Journal

• Turnitin report < 15 % and attached.
• Cover letter cites INCOFIMS2025/INCOBIFS2025-[PaperID] nomination code.
• Figures 600 dpi, tables editable, permissions cleared.
• CRediT authorship & funding statements included.
• Data-availability statement matches journal policy.
• File name: INCOFIMS2025/INCOBIFS2025-[PaperID]-Lastname.docx.

5 | Download Author Template

📄 MS Word / LaTeX Templates Download Folder – All submissions must follow the official INCOFIMS/INCOBIFS format.

📌 Individual Template Links:

• • JIPK: bit.ly/jipk-template
• • JAFH: bit.ly/jafh-template
• • JoAS: bit.ly/joas-template
• • JMCS: bit.ly/jmcs-template

6 | Plagiarism Guidelines

To uphold academic integrity and ensure the quality of all conference outputs, INCOFIMS & INCOBIFS 2025 implement a strict anti-plagiarism policy for all submitted manuscripts, posters, and conference proceedings.

🔎 Definition of Plagiarism

Plagiarism is defined as the use of another individual’s ideas, words, figures, or work without proper acknowledgment, whether intentionally or unintentionally. This includes:

• Copying text from published articles, theses, or websites without citation.
• Rephrasing another’s ideas without credit.
• Submitting content that has been previously published by the author (self-plagiarism) without appropriate disclosure.

🧪 Plagiarism Screening Policy

All submitted manuscripts will undergo plagiarism screening using a reputable similarity detection software (e.g., Turnitin, iThenticate, or ASPHER-based tools) prior to the peer review process.

📊 Similarity Thresholds & Actions

Similarity Score	Editorial Decision
< 5%	Accepted with minor editing (ensure proper citation and referencing).
5–30%	Returned to the author for revision and proper source attribution.
> 30%	Rejected due to excessive similarity. Resubmission allowed only after major revision.

Note: Manuscripts with high similarity may be rejected without review, especially if the overlap includes improper or missing citations.

📅 Plagiarism Screening Timeline

Plagiarism checks are conducted:

• Immediately after initial submission
• Prior to peer-review assignment
• Once again before final acceptance and publication

🛡 Handling Detected Plagiarism

If plagiarism is found at any stage:

• The author will be contacted immediately with the detailed report.
• The manuscript will be placed on hold until proper revision is submitted.
• In serious or repeated cases, the manuscript will be rejected, and the affiliated institution may be notified.

📌 Author Responsibility

It is the responsibility of the authors to:

• Ensure originality of submitted work
• Properly cite all sources and references
• Verify that all co-authors are aware of the submission and its content