Guidelines for Oral Presentation

Preparation Guide for The 5th INCOBIFS

1. Preparation Before the Conference

1.1 Abstract and Full Paper Submission

• Make sure you submit your abstract and full paper by the deadlines set by the conference organizers.
• Follow the submission guidelines provided by The 5th INCOBIFS, including rules on formatting, length, and required sections.

1.2 Presentation Slides

• Create a PowerPoint or similar slide deck for your presentation.
• Use a large, easy-to-read font (at least 24pt for text).
• Keep the text on each slide minimal. Use bullet points, images, charts, and graphs to illustrate your points.
• Start with a title slide that includes your presentation title, your name, your affiliation, and the conference name and date.

1.3 Practice Your Presentation

• Practice your presentation to ensure it fits within the given time limit (usually 15-20 minutes, including time for questions).
• Speak clearly and at a steady pace.
• Rehearse multiple times and, if possible, get feedback from colleagues.

2. At the Conference

2.1 Registration

• Arrive early at the conference venue and register at the registration desk.
• Pick up your conference materials, such as your name badge and program schedule.

2.2 Technical Check

• Check the conference schedule to know when and where your session will take place.
• Arrive at the session room at least 15 minutes early to meet the session chair and test the equipment (like the microphone and projector).
• Bring a backup copy of your presentation on a USB drive and/or email it to yourself.

2.3 During Your Presentation

• Start by introducing yourself and briefly summarizing your main points.
• Speak clearly and at a comfortable pace, making eye contact with the audience.
• Use your slides to support your talk, but don’t read directly from them.
• Keep track of time so you can cover all your points without rushing.
• End with a summary of your key findings and their significance.

3. Question and Answer Session

3.1 Engaging with the Audience

• After your presentation, invite the audience to ask questions.
• Listen carefully to each question, and if needed, repeat it so everyone can hear.
• Give clear and concise answers. If you don't know the answer, it's okay to admit it and offer to find out later.

3.2 Handling Difficult Questions

• Stay calm and collected if you get challenging or critical questions.
• Answer the question as best you can and be respectful.

4. Networking and Follow-Up

4.1 Networking

• Take advantage of breaks, meals, and social events to meet other attendees.
• Exchange contact details with those interested in your research.

4.2 Follow-Up

• After the conference, follow up with any new contacts via email or LinkedIn.
• If you promised to share additional information or materials, do so promptly.

5. General Tips

5.1 Professionalism

• Dress appropriately and follow the conference dress code.
• Be polite and courteous to other presenters, attendees, and conference staff.

5.2 Adaptability

• Be ready for any technical issues and have a backup plan.
• Be flexible and adapt to any changes in the conference schedule or format.