Guidelines for Oral Presentation
THEME OF THE JOINT CONFERENCE
Healthcare 6.0: Turning Challenges into Milestones for Safer and Sustainable Care.
The Joint Conference is a collaborative scientific forum between Master’s students of the Health Policy Administration Study Program, Faculty of Public Health, and the Center of Excellence for Patient Safety and Quality (PUI-PT), Universitas Airlangga. This scientific forum includes an international seminar, scientific publication, and workshop. National and international speakers will deliver presentations on scientific knowledge, practical experiences, strategies, policies, and the latest innovations in addressing global health challenges.
Several public and private universities support this forum as a platform for idea development, networking, and promotion. The outputs include publication of scientific articles and ISBN-proceedings. High-quality articles from this conference will contribute significantly to evidence-based strategies, health program innovations, and policy formulation aligned with current health priorities.
A. EVENT BACKGROUND
The JOINT CONFERENCE: International Conference on Health Administration and Policy (ICOHAP) & International Symposium on Patient Safety and Quality (IUSPSQ) aims to address current issues in the management of global health systems. This year’s theme, “Healthcare 6.0: Turning Challenges into Milestones for Safer and Sustainable Care,” highlights the need to adapt to rapid technological advancements and social changes. The 6.0 Era, which integrates artificial intelligence, big data, and other digital innovations, demands that health systems become more efficient, inclusive, and responsive to public needs. In this context, JOINT CONFERENCE serves as a timely platform to explore the potential and challenges in designing health policies that are not only sustainable but also adaptive to the evolving era.
By involving experts, practitioners, and stakeholders from various sectors, this conference aims to deepen discussions on how health systems can be built to face future challenges, particularly amidst the uncertainties brought by technological developments. Participants are expected to explore innovative solutions that ensure accessibility, quality, and sustainability of healthcare services worldwide. Through such collaboration, ICOHAP will contribute to developing health policies responsive to the global community's needs and ever-evolving technology.
B. GENERAL INFORMATION
Date and Location
Date: Oct 4th – Oct 5th 2025
Location: Hotel Santika Premiere Gubeng, Surabaya, Indonesia
Target Participants
This competition is open to undergraduate (S1), master's (S2), and doctoral (S3) students from any university, both national and international.
Participants must submit a scientific paper that has not been previously published or presented in any form.
Language Used
The official language used in this competition is English.
All submitted papers, posters, and presentations must be written and delivered in English.
C. THEME AND TOPICS
Theme
“Healthcare 6.0: Turning Challenges into Milestones for Safer and Sustainable Care.”
Topics
- Healthcare Management
- Healthcare Finance & Accounting
- Health Policy
- Health Promotion
- Epidemiology & Biostatistics
- Patient Safety (Primary/Outpatient Care)
- Safety in Hospital/Surgical Settings
- Telehealth/Remote Care Safety
- Emergency/Critical Care Safety
- Diagnostic Safety & Quality
- Patient Safety Training/Education
- Medical Practice Safety
- Public Health & Patient Safety
- Nursing & Patient Safety
- Pharmacy Practice & Medication Safety
- Dental Patient Safety
- Long-Term Care Safety
- Legal Perspectives on Patient Safety
- Health Related Technology and Science
D. ACTIVITIES OVERVIEW
The paper writing activity is part of the Joint Conference: ICOHAP & ISPSQ, carrying the theme “Healthcare 6.0: Turning Challenges into Milestone For Safer and Sustainable Care.” The third stage of the scientific paper competition is an oral presentation.
| No. | Stage | Description |
|---|---|---|
| 1. | Oral Presentation | The third stage is the final round, where all finalists will present their papers to a panel of judges. In this stage, each finalist is required to submit a PowerPoint presentation (PPT) and a poster based on the content of their full paper. The judges’ evaluation of the presentation and supporting materials will determine the final ranking of the winners. |
Technical Meeting
- All finalists must attend the Technical Meeting, which will be conducted online via Zoom on (date and time to be announced).
- Zoom username format: “Paper Competition_Name of Finalist_University/Institution”
Example: Paper Competition_Annisa Clara Salsabila_UNAIR - Finalists must wear proper and polite attire.
- Finalists must be present 15 minutes before the meeting starts.
- Turning on the camera is mandatory.
- The Technical Meeting will include an explanation of:
- Presentation flow
- Breakout room assignments
- Finalist order and schedule
- Scoring components and technical procedures
Oral Presentation
- Each finalist is required to participate in the presentation session, held hybrid format on the scheduled date.
- Presentations will be divided into two parallel rooms (number of rooms may change based on needs): Breakout room
The schedule for each room will be provided during the Technical Meeting. - Paper Presentation
Finalists will present their scientific papers before three expert judges relevant to the theme.
Time Allocation: 10 minutes for presentation and 25 minutes for Q&A (If the time limit is exceeded, the MC will stop the presentation and deduct points)
Awarding Session
| Awarding | Prize |
|---|---|
| 1st Place Winner | Rp 2.500.000 + Gold Medal + E-Certificate |
| 2nd Place Winner | Rp 1.750.000 + Silver Medal + E-Certificate |
| 3rd Place Winner | Rp 1.000.000 + Bronze Medal + E-Certificate |
Publication Opportunities
The outcome of this activity includes opportunities for scientific publication. Please note that these are non-guaranteed opportunities, meaning the organizer does not promise immediate publication. All selected articles will undergo the standard review and editorial processes of each journal.
All accepted papers will be published in an ISBN-registered proceeding, unless the author opts for journal publication. Confirmation of the publication preference must be submitted to the committee by December 31, 2025.
The scientific journals affiliated with this competition include:
- International Journal of Health Administration (Unair)
Accredited by Scopus (Q2) and SINTA 1 - Jurnal Berkala Epidemiologi
Accredited by Scopus (Q4) and SINTA 2 - Jurnal Promosi Kesehatan Indonesia
Accredited by Scopus (Q4) and SINTA 2 - Jurnal Pendidikan IPA
Accredited by SINTA 2 - International Journal of Patient Safety and Quality (IJPSQ)
Indexed in Google Scholar and GARUDA
This Scientific Paper Competition is held in collaboration with the Jurnal Pendidikan IPA, an accredited SINTA 2 journal, which will publish a special issue featuring selected articles from the competition.
5. Scoring and Judging
The assessment of this paper competition consists of two main aspects, carried out in stages according to the selection process. The first aspect involves evaluating abstracts and full papers, conducted during the initial and semi-final stages. The second aspect is the oral presentation and Q&A session, which applies only to participants who advance to the final round.
- Judging is conducted by a panel of three experts appointed by the Joint Conference organizing committee.
- Judges are selected from professionals and academics with expertise in health administration, health policy, and related fields.
- Finalists will present their papers and participate in a live Q&A session with the judges.
- Final scoring is based on a cumulative evaluation of:
- Paperwork: 50%
- Oral Presentation: 50%
- Judges will take turns asking questions during the Q&A session, within the allocated time.
- Three main winners will be selected based on the total score and announced during the closing ceremony.
All decisions made by the judging panel are final and cannot be contested.
6. Registration Fee
Joint Conference: ICOHAP & ISPSQ will be held in a hybrid format. All participants are required to attend the grand final, conference, and awarding session. Offline attendance is preferred for those who can participate in person. However, if participants have valid reasons, online participation is allowed. Below is the detailed registration fee structure for the Scientific Paper Competition.
| Package | Early Bird | Reguler | ||
|---|---|---|---|---|
| IDR | USD | IDR | USD | |
| Online oral presentation | Rp300.000,00 | $28,00 | Rp450.000,00 | $41,00 |
| Offline oral presentation | Rp350.000,00 | $32,00 | Rp700.000,00 | $64,00 |
| Conference+Oral Presentation (Online) | Rp800.000,00 | $74.00 | Rp1.250.000,00 | $115,00 |
| Conference+Oral Presentation (Offline) | Rp1.000.000,00 | $92,00 | Rp1.500.000,00 | $139,00 |
Payment: ICOHAP (Bank JATIM) account number: 0752086460
After completing the payment, please confirm by sending the payment receipt along with your full name and institution to our contact person:
Rizka Kusuma (+62 838-3426-4384). For further information, you may also contact the same number.
Your registration will be processed once the payment is confirmed.
7. Important Dates
| No | Activities | Implementation |
|---|---|---|
| 1 | Registration Phase | 1 July – 3 September 2025 |
| 2 | Abstract Submission | 20 July – 15 September 2025 |
| 3 | Full Paper Submission | 1 September – 30 September 2025 |
| 4 | Technical Meeting | 2 October 2025 |
| 5 | Grand Final and Champion Announcement | 5 October 2025 |
8. MORE INFORMATION FOR PRESENTER AND AUTHORS
Authors and Oral Presenter must download the templates for abstract and full paper here:
https://s.id/Presenter_Author_DownloadTemplates
- Authors Statements
- Templates for Abstract
- Template for Full Paper